Retreat Agreement

(Includes Terms &Conditions and Participant Waiver & Release)

Event: The Pilates Retreat Club – Balgownie Estate Overnight Retreat

Date: 21st - 22nd March 2026

Location: Balgownie Estate, Yarra Valley

1. Terms and Conditions

Bookings & Payments

A non-refundable deposit is required to secure your booking. Final payment must be received

no later than 30 days prior to the retreat.

Spaces are limited and will be confirmed upon receipt of full payment.

Cancellations & Transfers

All bookings are non-refundable. A booking may be transferred to another participant if written

notice is provided at least 14 days prior to the retreat start date.

If The Pilates Retreat Club must cancel or postpone the event due to illness, weather, venue

changes, or other unforeseen circumstances, a rescheduled date or credit option will be offered.

Retreat Inclusions

Your overnight retreat includes Pilates sessions, wellness workshops, meals, and

accommodation at Balgownie Estate as outlined in your booking confirmation. Beverages,

materials, and additional experiences are provided as advertised.

Accommodation & Room Allocation

Room preferences will be accommodated where possible; however, The Pilates Retreat Club

reserves the right to adjust allocations to best suit the group and venue availability.

Schedule & Facilitators

The schedule, facilitators, and activities may be subject to change. Any adjustments will

preserve the quality and intention of the retreat experience.

Arrival & Conduct

Participants are expected to arrive on time and behave respectfully toward facilitators, staff,

other guests, and the property.

Responsible alcohol consumption is permitted during designated social periods only. The

misuse of alcohol or substances during retreat activities is not allowed.

Personal Property

Participants are responsible for their own belongings. The Pilates Retreat Club and Balgownie

Estate accept no responsibility for loss, theft, or damage.

Health & Safety

Participants are responsible for informing facilitators of any medical conditions, injuries, or

concerns prior to the retreat. All physical activities are undertaken at your discretion, and

modifications can be made at any time.

Photography & Promotion

Photographs or videos may be taken throughout the retreat for promotional purposes by The

Pilates Retreat Club.

☐ I consent  ☐ I do not consent

2. Waiver and Release

Voluntary Participation

I understand that my participation in Pilates classes, workshops, and retreat activities is

voluntary. I will listen to my body and modify or rest as needed.

Assumption of Risk

I acknowledge that Pilates and physical movement involve inherent risks, including potential

injury or discomfort, and I voluntarily assume all such risks.

Health Disclosure

I confirm that I am physically able to participate and have disclosed any medical conditions,

injuries, or limitations that could affect my participation.

Release of Liability

In consideration of being permitted to participate, I release and discharge The Pilates Retreat

Club, its instructors, staff, contractors, and the venue (Balgownie Estate) from any and all

liability, claims, or demands arising from my participation, except where required by law.

Medical Treatment

In the event of an emergency, I consent to receiving medical assistance deemed necessary and

agree to cover any associated costs.

Personal Property

I understand that I am solely responsible for my belongings during the retreat.

Agreement

I have read and understood the above Terms & Conditions and Waiver & Release.

I agree to participate voluntarily and accept all conditions outlined.